Planning & Coordination

Calendar

Project event scheduling with recurring events, attendee management, reminders, and file attachments.

What Is the Calendar?

The Calendar module is a project-wide event scheduling tool. Use it to schedule meetings, site visits, milestones, inspections, deadlines, and any other time-sensitive events for your project team.

Accessing the Calendar

Select Calendar from the project sidebar. You can toggle between two views:

Month View — a standard monthly calendar grid showing all events at a glance
List View — a chronological list of upcoming events, easier to scan for dense schedules

The monthly calendar grid view with events displayed

Creating an Event

Click any date on the calendar (or the "New Event" button) to open the event creation form:

Field	Description
Title	Name of the event
Date & Time	Start and end date/time
All Day	Toggle for events without a specific time
Color	Choose a color to visually categorize the event
Description	Details about the event (supports rich text)
Meeting Link	URL for video calls or virtual meetings

The event creation form with title, date, color, and recurrence options

Recurring Events

Set up events that repeat on a regular schedule instead of creating them one by one:

Frequency	Options
Daily	Repeats every day
Weekly	Repeats on selected day(s) of the week
Bi-weekly	Repeats every two weeks
Monthly (by date)	Same date each month (e.g., the 15th)
Monthly (by weekday)	Same weekday each month (e.g., second Tuesday)
Yearly	Same date every year

You can also set when the recurrence ends:

After N occurrences — ends after a set number of repetitions
On a specific date — ends on a chosen date

Attendees

Invite project members to events so they're notified and can prepare:

Open the event detail (click an event to open its side panel)
Go to the Attendees tab
Search for and add project members
Attendees receive an in-app notification and email when added

Attendees can be removed from the event at any time from the same tab.

The event detail panel showing the Attendees tab

Reminders & Notifications

Configure automatic reminders so attendees are notified before the event:

Event-level reminders — set a reminder interval (e.g., 15 minutes before, 1 hour before, 1 day before) when creating or editing the event
Personal preferences — each user can set their own default reminder preferences for the project via their Notification Settings

Reminders are sent as both in-app notifications and emails, so attendees are informed even when they're not logged in.

Attachments

Attach relevant files to events — agendas, drawings, reports, or any documents the team needs:

Open the event detail panel
Go to the Attachments tab
Upload files directly (stored securely in the cloud)

Attachments are accessible to all attendees and any user with access to the calendar.

Event History

Every event maintains a complete audit trail. Open the History tab on the event detail panel to see:

When the event was created and by whom
All changes (title, dates, description, attendees) with old and new values
Who made each change and when

Role-Based Visibility

Role	What they see
General Contractor	All events on the project
Owner / Developer	Events created by GC, Owner, or Developer users
Subcontractor	Only events they created themselves

Role Access:

Role	Access Level
General Contractor	Full access — create, edit, and manage all events
GC Project Manager	Full management access
Owner / Developer	Create and manage their own events; view GC events
Subcontractor	Create and manage their own events only
GC Member	VIEW only

Video Tutorial

How to Use the Project Calendar in SuperConstruct